Job Description

Department Administrator

Philosophy, Rose Hill

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Hybrid Policy:        

Please review the Hybrid Policy here.

https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/

 

Position Summary

Reporting to the Chair of Philosophy and Theology, the Department Administrator is the primary point of contact for administrative matters in the Philosophy and Theology Departments.

 

The Administrator maintains the departments’ operational needs, supervises student workers, and supports students and faculty. They provide administrative support to the Chair, Associate Chairs, and Graduate Director and collaborates with other staff in overseeing office procedure development and implementation.

 

Essential Functions         

• Maintains department operations and administrative policies, including reports and committee activities.
• Researches and synthesizes information for decision-making, providing analysis and recommendations to the department chairs.
• Assists in developing annual and long-term administrative objectives and programs for the department.
• Interprets and ensures adherence to university and school policies, serving as an information resource for faculty, staff, and graduate students.
• Helps monitor the departmental budget, analyzing expenditures, forecasting needs, and reviewing expenses.
• Prepares and analyzes financial reports while interpreting university fiscal policies.
• Maintains departmental academic processes for undergraduate and graduate levels, including recruitment and graduation of graduate students.
• Coordinates materials and communication for doctoral proposals and defenses, maintaining candidate records.
• Assists with new faculty orientation and supports faculty reappointment, tenure, promotion, and fellowship application review processes.
• Develops, plans, and manages departmental program activities and events.

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Management Responsibilities   

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

 

Required Qualifications: Education and Experience         

• Bachelors degree
• Minimum of 2 years of administrative experience or a fast-paced academic or professional setting.

 

Required Qualifications: Knowledge and Skills       

• Demonstrated independent, proactive approach to responsibilities, planning, and project and event management. Ability to take initiative.
• Excellent relational skills, a collegial disposition, and ability to work collaboratively with staff and supervisors.
• General computer proficiency – ability to work with documents and spreadsheets.
• Excellent organizational skills, attention to detail, and accuracy.
• Excellent judgment, diplomacy, and discretion are necessary in handling confidential and/or sensitive materials.
• Good at solving problems and dealing with emergencies.
• Strong interpersonal and communication skills.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Minimum Starting Salary: $62,640

 

Maximum Starting Salary: $62,640

 

Note: Salary is commensurate with qualifications, experience, and skills.

                       

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8457

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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