Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Employee will manage and maintain the Senior Vice Provost’s (SVP) extensive calendar.
• Employee must demonstrate good judgment and knowledge of the University Interdisciplinary Programs unit, University organization, the UNC-System and the Policies, Procedures and Guidelines.
• Employee will help to track actions related to the Chancellor’s Faculty Excellence Program.
• Employee must be able to interpret and implement policies, procedures and guidelines as they apply to NC State University and the Office for University Interdisciplinary Programs.
• Employee should be knowledgeable of processes in working with the office of the Executive Vice Chancellor and Provost.
• Employee must be able to anticipate potential problems that could impact the SVP and the Office, and be able to propose and facilitate solutions.
• Employee must be able to independently research information and prepare the SVP for meetings, presentations and travel.
• Employee works closely with the SVP to support processes related but not limited to areas such as chancellor’s faculty excellence program, matching training grant program and others that may arise.
• Employee will manage the information of the Chancellor’s Faculty Excellence program to include formalizing the hiring process, tracking hires and working with communications to update websites and other information as needed.
• Employee serves as representative and liaison between the SVP and their direct reporting staff as well as other campus administration.
• Employee will help to coordinate OUIP events and programs as appropriate, including but not limited to assisting with background research, event planning or preparation, development of communications materials, and staff support during the event or program.
• Employee will independently draft email responses for the SVP. This includes quickly evaluating communications and determining appropriate responses based on detailed and technical program knowledge.
• Employee will assist the department leadership team as approved by the SVP.
• Employee will be expected to participate in coverage for the Provost’s Office front desk as needed for as long as the office remains in Holladay Hall.
• General office management including but not limited to purchasing and management of office equipment/supplies.

Other Responsibilities

• Other duties as assigned.

Minimum Education and Experience

• High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

Other Required Qualifications

• Demonstrated ability of handling confidential information.
• Calendar management experience.
• Ability to understand and apply the unit and organization mission and strategic goals, the programmatic nature, and the cultural environment.
• Strong communications skills with multiple levels of audiences using a variety of media tools.
• Demonstrated ability to work collaboratively on a team among a diverse group of academic and non-academic staff and administrators.
• Excellent organizational skills and attention to detail.
• Ability to work independently with minimal supervision and a high degree of accuracy.
• Ability to multitask.
• Provide courteous and professional customer service.
• Ability to use discretion and exercise judgment.
• Establish and maintain effective relationships with a variety of constituents both on and off campus.
• Demonstrated proficiency with google suite, Microsoft Excel, Word, and PowerPoint.
• Ability to learn new software programs and technology.
• Ability to organize meetings and events.
• Ability to work remotely.

Preferred Qualifications

• Professional experience in higher education.
• Experience with event planning and execution.
• Experience creating and maintaining web content.
• Experience in drafting communications and reports.
• Budget experience in downloading and understanding expense reports.

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Department ID

AA/EEO

*Please mention you saw this ad on UCareers.*

Apply Now