Business Services Coordinator
Job Description
Posting Number
PG194394SPInternal Recruitment
NoWorking Title
Business Services CoordinatorAnticipated Hiring Range
Commensurate with Experience (up to $41,850)Work Schedule
Monday - Friday, 8 am - 5 pmJob Location
Raleigh, NCAbout the Department
The Department of Applied Ecology is a comprehensive research-intensive department at NC State University that exists to advance and share fundamental and novel discoveries in ecology and apply them to address our greatest challenges. The Department integrates aspects of the broader fields of biology, ecology, genetics, toxicology, conservation, and living resource management into a focused unit that employs novel approaches to confront local problems and global challenges. The Department engages in highly collaborative research, education, and extension efforts that offer direct, practical solutions to current challenges in environmental and human well-being. To find out more about our Department, visit https://cals.ncsu.edu/applied-ecology/. Have you thought about the delicate balance of ecology that is required to enjoy a well-balanced plate of food? Our work encompasses the entire journey, from monitoring soil and water quality, researching pesticide impacts on nature and agricultural workers, enhancing fish production, and conserving habitats for pollinators, to discovering the best yeasts for beers, breads, and cheeses.
Essential Job Duties
The primary purpose of the business services coordinator is to provide comprehensive operational support for the state appropriated budget and the Applied Ecology grant portfolio, which includes an annual estimated $4.7 million in external grant expenditures and a Department budget of ~$800k. This position provides the technical expertise to manage, facilitate, and improve business and financial operations for the Department, which include administration, education, research, extension and public outreach, and post-award grant management for principal investigators in the Department. This position supports faculty members, their employees, sponsors, and collaborators of all department-funded projects. This position also supplements other Department functions as needed.
The position will address a broad set of needs of the Department, including:
The position will address a broad set of needs of the Department, including:
- Interprets policies and procedures to facilitate and ensure the application of sound business practices, including integration with the policies and procedures with work units external to the organization.
- Prepares financial reports to the Department Head; makes recommendations on allocation and use of funds, including ETF; assists, plans for, and facilitates grant and FY close-outs; advises new faculty on spending startup; monitors expenditures on a daily basis for compliance with University and State regulations.
- Facilitates entry into budget spreadsheets that will be used for submissions to external grant organizations, such as NSF, NIH, and others.
- Can interpret Uniform Guidance to manage federally funded grants and other appropriated funding and ensure compliance with Cost Accounting Standards.
- Supports principal investigators and collaborators in grant-related operations, including but not limited to subcontracts and post-award paperwork.
- Uses knowledge of the Department’s, CALS CBO’s, and HR’s accounting and budget procedures to improve efficiency.
- Uses knowledge of post-award financial grant management, especially with respect to grant, state, and federal requirements, to monitor and review expenditures for accuracy and compliance, and coordinate with the CALS Business Office and CALS Contracts and Grants Office. Reviews and guides principal investigators and their collaborators about personnel salaries, fiscal matters, and all business operational aspects of their grants, involving the Department Head and CALS offices as needed.
- Facilitate, review, and submit actions or expenses to include travel, Marketplace, PCards, fleet cards, vouchers, journal vouchers, interdepartmental transactions, requisition/purchase orders, personal reimbursements, invoices, sole service providers, vendor contract submission, project modification requests, and no cost extensions.
- Assesses and resolves problems that require review and/or modification of policy and procedures, and makes recommendations for modifications to policy and procedures and implements them as allowable.
In general, the position will:
- Provide advice on using budget to improve belonging and community in the Department.
- Respond quickly and accurately to all routine and non-routine inquiries.
- Be professional in all interactions, resulting in good internal and external service and healthy work relationships.
- Plan and coordinate work activities efficiently.
- Be able to supervise temporary workers to facilitate work.
- Keep up to date on changes to policies and procedures and disseminate information as needed to the Department Head, grant principal investigators, and their collaborators.
Other Responsibilities
- Provide advice on using the budget to improve Department equity, inclusion, belonging, and community.
- Respond quickly and accurately to non-routine inquiries.
- Be professional in all interactions, resulting in good internal and external customer service and healthy work relationships.
- Plan and coordinate work activities efficiently.
- Be able to supervise temporary workers to facilitate work.
- Keep up to date on changes to policies and procedures and disseminate information as needed to the Department Head, grant principal investigators, and their collaborators.
Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Relevant experience in business administration or equivalent.
- Prior knowledge of post-award grant administration and budget practices.
- Must be capable of working independently as well as part of a team.
- Excellent written and oral communication skills.
- Facility with Microsoft and Google suites, especially spreadsheets.
Preferred Qualifications
- Additional experience in business administration.
- Success and familiarity with grant-funded projects and reporting.
- Excellent organizational, interpersonal, decision-making, computer, and data management skills.
- Experience with NCSU operational systems such as PeopleSoft.
- General interest in applied ecology.
- Knowledge of and experience with pre-award grant processes.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
12/18/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/03/2025Special Instructions
Please attach a Cover Letter, resume/CV, and contact information for three (3) professional references.
Please make sure that the information entered on the application matches what is on your resume.
Please make sure that the information entered on the application matches what is on your resume.
Position Number
00111233Position Type
SHRAPosition Classification Band Title
Business Services CoordinatorPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,280 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
0.75Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
112101 - Applied EcologyAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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