Temporary University Program Specialist
Job Description
Posting Number
PG194768TMPosition Number
11ASO3372Position Type
TemporaryEssential Job Duties
We are seeking a highly organized and detail-oriented Project Manager Assistant to support the management, coordination, outreach, and engagement of national soybean outreach programs. Both programs involve multiple land-grant institutions working to deliver research-based best management practices (BMPs) for US soybean farmers. The ideal candidate will assist with planning, scheduling, communication, and administrative tasks to ensure projects/programs are executed. This role will require excellent organizational abilities, strong communication skills, a proactive approach to problem-solving, and a high degree of independence. Essential job duties may include, but are not limited to:
- Assist the Program Manager in planning, organizing, and overseeing project/grant timelines and deliverables. This may include tracking and reporting project milestones, deadlines, budgets, and documentation.
- Meeting coordination, including scheduling, organizing calendar invites/logistics, preparing agendas and meeting minutes, etc.
- Event coordination, including scheduling, travel/accommodations, agenda preparation, catering/entertainment, materials preparation, etc.
- Support the Bean Binoculars tool, including, but not limited to the recruitment of contributors, entry of new submissions to the website, management of training documents, advertising/promoting the tool, etc.
- Assistance with the coordination of strategic plans, including working with committees or working groups to achieve strategic priorities.
- Manage shared files and project management software to keep all documentation up to date.
- Track expenses, grant budgets, etc. to assist with overall grant accounting.
- Provide vision for impact tracking, strategic planning, etc.
- Communicate with team members, clients, vendors, and stakeholders as needed to ensure alignment and address concerns.
- Support the preparation of presentations, proposals, and other project-related materials.
Is Time Limited
NoJob City & State
Raleigh, NCDepartment
Crop and Soil SciencesClassification Title
Temporary-ClericalWorking Title
Temporary University Program SpecialistWork Schedule
Monday to Friday between 8 am to 5pm – some flexibility with events on evenings and/or weekends.Other Work/Responsibilities
- n/a
Minimum Experience/Education
- Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience
Department Required Skills
- Robust organizational, time management, and prioritization skills, Ability to prioritize tasks and manage multiple responsibilities effectively.
- Excellent written and verbal communication abilities.
- Problem-solving mindset with keen attention to detail.
- A team player with a proactive attitude.
- Ability to adapt to shifting priorities and work under deadlines.
- Comfortable interacting with internal and external stakeholders at various levels.
Preferred Years Experience, Skills, Training, Education
- Experience in event planning and coordination
- Experience with digital shared workspaces
- Expertise in managing programs and teams
- Logistics management and accounting experience
- Knowledge of basic crop science
Required License or Certification
- Valid driver’s license
Valid NC Driver's License required?
NoCommercial Driver's License Required?
NoAnticipated Hiring Range
$24-$26/hrJob Open Date
12/09/2024Quick Link
https://jobs.ncsu.edu/postings/211851AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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