Award Intake Project Specialist (Hybrid or Remote Possible)
Job Description
Job Title
Award Intake Project Specialist (Hybrid or Remote Possible)Job Description
Come grow with us! During the 2024 fiscal year, researchers at the University of Notre Dame submitted 1,310 proposals for external research funding for a total amount of $1.016 billion — the first time the University has surpassed the billion-dollar mark for proposals. In addition, the University received 829 separate awards — the largest number on record. With $223 million in total funding, these awards propelled the University past the $200 million mark for the fourth straight year. To support this immense growth, Notre Dame Research is recruiting talented research administration professionals to enhance the team that will steward our research enterprise into its next phase.
Notre Dame Research Administration and Compliance seeks an Award Intake Project Specialist (AIPS) who will be responsible for setting up and managing research funding awards within the institution’s electronic system. This role involves ensuring accurate and timely processing of awards, maintaining compliance with institutional and sponsor guidelines, and providing support to researchers and administrative staff. The AIPS will work closely with various stakeholders to facilitate the efficient administration of research grants and contracts.
Key Responsibilities:
Notre Dame Research Administration and Compliance seeks an Award Intake Project Specialist (AIPS) who will be responsible for setting up and managing research funding awards within the institution’s electronic system. This role involves ensuring accurate and timely processing of awards, maintaining compliance with institutional and sponsor guidelines, and providing support to researchers and administrative staff. The AIPS will work closely with various stakeholders to facilitate the efficient administration of research grants and contracts.
Key Responsibilities:
- Award Setup and Management:
- Input and configure research funding awards into the electronic grants management system.
- Verify award details, including budget, terms, and compliance requirements, to ensure accuracy and completeness.
- Maintain and update award records, tracking modifications, and renewals.
- Compliance and Documentation:
- Ensure all award setups comply with institutional policies, sponsor requirements, and federal regulations.
- Review and process award documents, including contracts, cooperative agreements, and grants.
- Coordinate with compliance officers to address any issues related to regulatory requirements or institutional policies.
- Assist federal award reporting, to include FFATA reporting.
- Communication and Support:
- Serve as a point of contact for researchers and administrative staff regarding award setup and management.
- Provide guidance on award administration processes and assist with any questions or issues.
- Process Improvement:
- Identify opportunities to streamline and improve award setup and management processes.
- Develop and implement best practices and standard operating procedures to enhance efficiency and accuracy.
- Stay informed about industry trends and changes in funding regulations to ensure ongoing compliance and optimization of processes.
Notre Dame Research is committed to creating a community that fosters equity of experience and opportunity and ensures that members of all backgrounds feel safe, welcome, and included. We strive to achieve a culture of openness, autonomy, and belonging; making Notre Dame an exceptional place for our team, partners, and collaborators to flourish.
Minimum Qualifications
Education and Experience:
- Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field, or related work experience.
- Minimum of 2-3 years of experience in research administration, grants management, or a related field, preferably within a higher education or research institution.
Skills:
- Proficiency with electronic grants management systems and related software.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritize effectively.
- Familiarity with federal regulations and institutional policies related to research funding.
Preferred Qualifications
A Master’s degree or relevant certification (e.g., Certified Research Administrator) is a plus.
Department
Notre Dame Research Administration (43100)Department Website
research.nd.eduFamily / Sub-Family
Academic Aff / Grant Admin/ProposalsCareer Stream/Level
EIC 1 AssociateDepartment Hiring Pay Range
up to $72,000; commensurate with experiencePay ID
Semi-MonthlyFLSA Status
S1 - FT ExemptJob Category
Administrator/ProfessionalJob Type
Full-timeSchedule: Days of Week & Hours
Standard office hours; remote/hybrid work possible for the right candidate; ability to attend in-person meetings on campus based on work needs is required
Job Posting Date (Campus)
10/18/2024Job Posting Date (Public)
10/18/2024Job Closing Date
11/01/2024Posting Type
Open To All ApplicantsPosting Number
S251497Quick Link for Internal Postings
https://jobs.nd.edu/postings/36030*Please mention you saw this ad on UCareers.*
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