Human Resource Assistant Volunteer

Barber–Scotia College

Job Description

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Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support the effective and efficient operations of the organization’s human resource department.

 

Supervisory Responsibilities:

  • None

Duties/Responsibilities:

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to collect and file all required documents appropriately.
  • Provides clerical support to the HR department.
  • May assist with payroll functions, including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Acts as a liaison between the organization and external benefits providers and vendors, including health, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Assists with planning and executing special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Performs other duties as assigned.

Required Skills/Abilities: 

  • Excellent verbal and written communication skills. 
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.  

 

Education and Experience:

  • An Associate’s degree in a related field is required.
  • Prior related office experience preferred.

Physical Requirements: 

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.  

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