Programs Budget Specialist
Job Description
Posting Number
PG194212SPInternal Recruitment
NoWorking Title
Programs Budget SpecialistAnticipated Hiring Range
Commensurate with education and experience (anticipated hiring range $53,000 - $55,000)Work Schedule
Monday - Friday, 8:00am - 5:00pmJob Location
Raleigh, NCDepartment
Study AbroadAbout the Department
The Study Abroad Office, is a unit within the NC State Office of Global Engagement, which supports the University’s overall mission of being locally responsive to the needs of our community while promoting globally engaged research, education, and economic development programs that address the grand challenges of our global society. The Study Abroad Office is dedicated to creating opportunities inclusive of all NC State students to participate in transformative and high-impact credit-bearing experiences abroad.
Essential Job Duties
As the Programs Budget Specialist, you will be responsible for maintaining a designated portfolio of study abroad program budgets and managing all aspects of each program’s financial and operational components. The portfolio management will entail collaborating with faculty directors and Study Abroad program coordinators on program budget planning, pre-departure budget review, budget reconciliation, and hiring associated with each program. The portfolio will also maintain the operational components necessary for programming, vendor contracts, vendor set-up and payment, reconciling travel advances, university credit card, and faculty travel reimbursements.
In this role, you will engage in collaborative and communicative working relationships with the program coordinators and faculty within their portfolio of programs. In order to be successful, you should have an understanding of NC State’s financial management systems and processes and knowledge of state travel policy concerning program operations. Furthermore, you will need to maintain working relationships with counterparts in the Controller’s Office toward understanding changes in the travel policy and effectively communicating these policies to faculty and program coordinators.
In this role, you will engage in collaborative and communicative working relationships with the program coordinators and faculty within their portfolio of programs. In order to be successful, you should have an understanding of NC State’s financial management systems and processes and knowledge of state travel policy concerning program operations. Furthermore, you will need to maintain working relationships with counterparts in the Controller’s Office toward understanding changes in the travel policy and effectively communicating these policies to faculty and program coordinators.
Other Work/Responsibilities:
- Contribute to the annual Faculty Director Finance training sessions, which educate our faculty on budgeting, reimbursement policy, and their responsibilities once the program has concluded.
- In addition to maintaining program portfolios, this position will also maintain office responsibilities such as managing the office LAN Tech requirements, payment gateway oversight, and study abroad fee enforcement.
- It is important that you be open to serving on office working groups, as needed, and assist with other duties as assigned.
Other Responsibilities
- This position must be accurate and proficient in organization skills, data entry, accounting functions, and time management.
- Display excellent communication skills, as well as a high level of professionalism and cultural sensitivity in dealing with students, faculty, and university staff.
- Be adaptable in a dynamic work environment.
- Have the ability to collaborate with campus stakeholders and utilize flexibility while problem-solving unique financial aspects of Study Abroad processes.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Ability to demonstrate proficiency in organizational skills and time management, as well as accuracy in data entry and accounting functions.
- Ability to collaborate with campus stakeholders, utilize flexibility while problem solving unique financial aspects of Study Abroad processes in a dynamic work environment.
- Ability to maintain excellent communication skills and a high level of professionalism and cultural sensitivity in dealing with students, faculty, and university staff.
- The ideal candidate would enjoy seeking ways to improve efficiency and effectiveness in all aspects of the job, and excel working in a demanding job environment.
Preferred Qualifications
- Previous experience working within university accounting.
- Presentation experience.
- Competence working with PeopleSoft, MS Excel, MS Word, MS PowerPoint, Gmail and other Google platforms.
- Demonstrated experience working in a team-oriented environment.
- Demonstrated effective problem solving and decision making strategies.
- Ability to work independently as well as part of a team.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
08/29/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
09/05/2024Notice to Applicants
Applicants are kindly asked to refrain from contacting the Study Abroad Office directly to inquire about the status of their application. Applicants needing assistance with the application process should contact the NC State Employment office at employment@ncsu.edu or call (919) 515-2135.
Please note that the work history on your resume must also be included in your application.
Please note that the work history on your resume must also be included in your application.
Special Instructions
Please attach a resume, cover letter, and contact information for at least three professional references.
Position Number
00065007Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
390301 - Study AbroadAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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