Senior Administrative Assistant
Job Description
Operating Title
Senior Administrative AssistantLong Classification Title
Senior Administrative AssistantCampus Location
DurhamDepartment
UNH COLA Dean's Office Liberal ArtsSummary of Position
Acceptable minimum level of education
Bachelor'sAcceptable minimum years of experience
5-7 yearsPosting Number
PS4484FY24Other minimum qualifications
- Seven years of office support experience of increasing responsibility including three years of supervision, or Bachelor’s degree and three years, or combination of experience, specialized training and higher education equal to seven years.
- Comprehensive knowledge of office procedures and practices.
- Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
- Ability to work effectively and efficiently, both independently and as a team player, in a fast-paced professional environment.
- Keyboarding and comprehensive computer skills, such as word processing, e-mail, internet, spreadsheets, database management.
- Excellent written and oral communication skills.
- Organizational and analytical skills.
- Knowledge of basic bookkeeping and accounting methods
Additional Preferred Qualifications
Salary Information
Quicklink for Posting
https://jobs.usnh.edu/postings/60066Percent Time Information (FTE)
1.00Grade
12EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
Posting Date
03/29/2024Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
RegularDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Anticipate and schedule recurring weekly, monthly and annual meetings for the COLA Dean’s Office, which involves coordination with internal and external organizations.
Duty/Responsibility
Duty/Responsibility
Duty/Responsibility
Duty/Responsibility
Duty/Responsibility
- Meet daily or as needed with Dean, Associate Dean and/or Assistant to the Dean to discuss areas of concern affecting the College or recommend changes to enhance and/or streamline existing operations.
- Prepare and facilitate written (letters, emails) and in-person communications on various matters from Dean’s Office to college chairs, coordinators, directors, faculty, staff and students.
- Submit documents with approvals, required supporting information, and accounting information; understand which accounts to use for different expenditures; report issues to Finance in a timely manner for correction; understand what type of transaction to use for different expenses (i.e., employee vs. independent contractor); serve as PCard coordinator (request applications for Dean’s Office) or help faculty/staff with whom to contact to receive PCard application.
- Assist the Deans with processing and tracking documentation, maintaining spreadsheets and files for their areas of responsibility, to include: Promotion and Tenure cases; Affiliate, Lecturer, Clinical and Research faculty appointments; Faculty leaves of absence, College Scholarship documentation.
- Assist the Dean’s Office Staff in the preparation for the first-year student spring open houses and transfer orientation.
Duty/Responsibility
- Oversee and assist with the maintenance of faculty, department and to some extent student files.
- Receptionist duties such as; answering phones, taking messages and greeting visitors.
- Computer keyboarding including utilizing a variety of software programs currently employed in the Dean’s Office: Outlook, Excel, Word, Power Point, Sharepoint, Filemaker Pro, Adobe, Banner, Web Intelligence, Box, Canvas, Xtender, Blackboard (Webcat, Directed Communications).
- Attend professional development programs (e.g., training, info sessions, classes).
- As assigned, perform other duties/projects related to areas of responsibility.
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